Constellis Operations Support Specialist in Reston, Virginia
Constellis was established in 2010 by a group of operators and investors who sought to combine best-in-class brands, assets and people within the complex risk management industry. Today, the leading provider of risk management and operational support services worldwide, Constellis combines the legacy capabilities and experience of ACADEMI, AMK9, Triple Canopy, Olive Group, OMNIPLEX, Centerra, Edinburgh International, Strategic Social and all of their affiliates. From life support, procurement, operations and maintenance to high-threat protection, training, C4I systems integration and crisis response, Constellis helps its clients achieve and sustain success, no matter where they are in the world. Constellis operates in approximately 40 countries with regional offices in Africa, the Americas, Europe and the Middle East. Constellis is headquartered just outside of Washington, D.C. in Reston, VA.
Under general supervision, provides administrative support and is responsible for smooth communications between the department/division and customers, suppliers, and other departments/divisions.
Sends, receives, and verifies the completeness and accuracy of all documentation pertaining to new hires
Assembles new hire packets for orientation
Facilitates new hire orientation sessions
Audits personnel documents
Updates electronic files and databases
Answers employee questions, answers incoming calls, provides information on routine inquiries, and takes messages and forwards callers as appropriate
May perform general clerical duties, including filing, photocopying, faxing, scanning, and mailing
Maintains required files and documentation, data backups, and confidentiality of records
Ensure documents are complete, current and stored appropriately and securely
Other duties as assigned
Three years of administrative experience required.
Experience working U.S. Government contracts preferred.
Advanced proficiency with MS Office preferred.
Effective oral and written communication skills with all levels of the organization.
Strong organizational skills with the ability to manage time and multiple priorities to completion.
Problem solving skills with an analytical thought process.
Ability to adapt to a rapidly changing environment.
With operations across every major continent and an annual revenue of $1.7 billion dollars, Constellis provides a wide array of opportunities for individuals looking to build successful careers in a fast-paced, growing industry. Legal, moral and ethical business practices remain at the cornerstone of our culture and Constellis continues to be recognized for our emphasis on quality and compliance. This strong track-record of performance is supported by our deep relationships across key government agencies and blue chip commercial customers. With more than 21,000 personnel worldwide, the majority of whom are military or law enforcement veterans, we leverage our employees' ambition and passion for creating a safer world. Our extensive operational expertise is augmented by our intimate knowledge of economies, communities and cultures. As a result, we share a willingness to support complex operations in some of the world's most demanding places.
Constellis offers a comprehensive, total rewards package that includes competitive compensation, a flexible benefits package, work-life balance, and tailored career development programs that reflect its commitment to creating a diverse and supportive workplace.
Medical, Vision & Dental Insurance
Paid Time-Off Program & Company Paid Holidays
401(k) Retirement Plan
Insurance: Basic Life & Supplemental Life
Health & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Coverage Employee Assistance
Program Performance Reviews & Advancement Opportunities
Personal Development & Learning Opportunities
On-the-job Training, Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday through Friday from 8 am to 5 pm, however, some extended or weekend hours may be required.
May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday.
Equal Opportunity Employer